Annual Meetings

Making It Easier > Processes > Governance/Regulation > Annual Meetings

These meetings are an important part of the Synodical Government of the Church of England and it is at these meetings that a majority of the Charity Trustees for each parish are elected.

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Each parish is required to hold its Annual Meetings on or before the 30th April each year.
Annual Meeting of Parishioners
The Annual Meeting of Parishioners is convened for the election of churchwardens and it is often amalgamated with the Annual Parochial Church Meeting (APCM).  However, it should be noted that the participation criteria for a Meeting of Parishioners is slightly different from that of an APCM.
Annual Parochial Church Meeting
The Annual Parochial Church Meeting (APCM) is convened to elect the parish's Deanery Synod representatives and Parochial Church Council members.  Statutory reports, as defined within the Church Representation Rules, are also given to the church's members.  Only those people who are listed on the church's electoral roll may participate within the APCM.

PCC

Useful Resources

Notice of Meeting of Parishioners

Church Warden Nomination Forms

Notice of Annual Parochial Church Meeting

Date Calculator

The following Excel file allows the user to enter the date of their Annual Meeting and the length of time that their Electoral Roll will be open for revision, then reports the earliest and latest dates that your official notices should be displayed.

Annual Meeting Date Calculator (XLS)

Meeting Checklist

The checklist below lists the principle documents and notification tasks required as part of the Annual Meeting process.

Checklist (PDF)